Updates arrive in inconsistent formats
Different consultants and project teams create a fragmented management picture.
For developers & owners
See delivery, budget, payment and risk across the portfolio.
Create a consistent operational view across projects without needing to manage every contractor task. Taskeeper helps owner and developer teams keep the signals that matter—status, budget, payments, risk, compliance and reporting—visible together.
Portfolio→Projects→Budget→Payments→Risk→Compliance→Reports→Analytics
Why teams change
Portfolio oversight gets difficult when every project reports differently.
Commercial and delivery status diverge
Budget and payment information can look healthy while delivery risk is increasing.
Risk is difficult to compare across projects
Each project maintains its own registers and reporting cadence.
Management packs consume too much time
Teams repeatedly rebuild status views for internal stakeholders.
See Taskeeper in the workflow
Financial and delivery context at project level
Project summaries expose budget, actual cost, variance and payment position without separating them from the project itself.
Financial and delivery context at project level
Project summaries expose budget, actual cost, variance and payment position without separating them from the project itself.
Compare risk signals visually
Risk charts help leadership see concentration and status before escalation.
Maintain a broader operating picture
The dashboard supports a high-level view of active, due and completed projects.
Representative scenario
What this can look like in practice.
An owner-developer oversees eight active developments delivered by multiple external teams. The development director needs consistent project, budget, payment, risk and compliance information without becoming the day-to-day task manager for every contractor.
Import the development portfolio and baseline budgetsDefine key milestones, owners and delivery datesTrack budget position and payment contextReview project risks and mitigationMonitor compliance and project evidenceCompare active developments through dashboard and analytics
Before Taskeeper
The problem is not a lack of software. It is that the operating picture is fragmented across too many places.
Every project reports status in a different format.
Commercial and delivery risk are reviewed in separate packs.
Portfolio meetings start with reconciliation rather than decisions.
With one connected workspace
The same customer, project, people, commercial and governance context can support decisions from planning through delivery and closeout.
Connected capabilities
Start with the problem that matters. Connect more of the operation over time.
Taskeeper is designed so each capability becomes more useful when it shares customer, project, people and commercial context with the rest of the workflow.
Portfolio visibility
Review active projects and delivery position from one environment.
Budget visibility
Keep planned budget, actual cost and variance accessible.
Payment control
Track milestone amounts, registered and unregistered payment values.
Risk management
Review open risks, likelihood, impact, mitigation and escalation.
Compliance
Use project-level compliance status alongside delivery oversight.
Management reporting
Use current operational information as the basis for reporting.
Distinctive capabilities
Construction-specific workflows worth seeing in detail.
Profiles & client access
Give everyone what they need — and nothing they don't.
Taskeeper supports distinct user profiles for company administration, project delivery, operational team members, clients and suppliers. Client access can be configured so customers follow a
→Compliance & regulatory control
Compliance that starts with where you're building.
Taskeeper can use project location to surface relevant legal, safety and regulatory requirements for supported markets, helping teams understand what is required, who owns it, what evidence
→Photo Reportage
Every site photo already knows where it belongs.
Capture progress evidence from the exact project or task and keep it organised with the work. Taskeeper stores the project/task context, uploader, timestamp, tags and description so visual r
→Messaging & collaboration
Keep project conversations with the project.
Communicate with colleagues, project teams and authorised clients inside the same operational workspace where the work is managed — reducing the need to scatter project context across person
→Integrate & onboard
Start with the data you already have. Connect the systems you still need.
Taskeeper is designed to fit into an existing technology landscape rather than creating another data island. Standard onboarding can start with import/export templates, while ongoing integration can use APIs or CSV-based exchange.
Fast data setup
Download the Taskeeper Excel import/export template, populate it with your existing customer, project, resource or other supported data, then import it back into Taskeeper.
01Download template
02Populate with existing data
03Import into Taskeeper
Easy integration
Use Taskeeper APIs for system-to-system integration, or consume and produce CSV files where a lightweight data exchange is sufficient. This supports gradual adoption without forcing every surrounding system to change at once.
API accessCSV exchangeExcel import/exportIncremental migrationExisting-system friendly
Enterprise trust
Security controls built for operational data.
Role-based permissions, MFA, SSO/SAML, encryption in transit and at rest, audit logging, backups and disaster recovery, security monitoring, vulnerability management, incident response, API security, least-privilege access, data retention/export/deletion controls, GDPR/DPA support and multi-company segregation are part of the launch security model.
MFASSO / SAMLRole-based accessEncryptionAudit logsBackups & DRGDPR / DPAAPI securitySecurity monitoringData controls
Review security →Questions from evaluating teams
What teams usually want to know first.
Is Taskeeper only for contractors?
No. Taskeeper can also support developers and owners that need portfolio, project, commercial, risk and compliance visibility without managing every delivery detail.
Can developers compare project risk?
Taskeeper includes risk tracking and chart views that can help teams review risk status and concentration across work items.
Can project budget and payment information be viewed together?
Yes. Project summaries and payment views keep budget, cost and payment context close to delivery information.
Can Taskeeper support multi-company environments?
Enterprise capabilities include multi-company environments, advanced roles and administrative controls.
See your workflow in Taskeeper
Start with the operational problem that matters most.
Bring one real workflow to a demo and map it to the Taskeeper capabilities that can create value first.